NAF 9-22 CYP OPS CLERK (CDC)

                       

POSITION TITLE: CYP Operations Clerk, NF 0303 02

SALARY: $15.00 Per Hour

LOCATION:  Child & Youth Programs, SCHOOL AGE CARE, Naval Air Station, Joint Reserve Base, New Orleans, Louisiana

AREA OF CONSIDERATION:   Greater New Orleans and Surrounding Area

MUST BE AT LEAST 18 YEARS OF AGE AND SUBMIT PROOF OF HIGH SCHOOL DIPLOMA OR EQUIVALENT TO BE CONSIDERED

 

 

INTRODUCTION: The purpose of the Child and Youth Program (CYP) Operations Clerk is to serve as a point for information and perform clerical and administrative tasks in support of the CYP, which includes Child Development Centers (CDCs), Child Development Homes (CDH), School Age Care (SAC) programs, Youth Programs (YP), Resource and Referral (R&R) Program, and the US Department of Agriculture (USDA) Food Program.

 

MAJOR DUTIES AND RESPONSIBILITIES:

The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP.  Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies.  These tasks are summarized below.

 

Record Keeping and Reporting

Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g. CDC, CDH, SAC, YP, R&R, USDA).  Ensures child registration and enrollment paperwork is complete and current.  Ensures that all USDA food program records and accurate, up-to-date and readily available.  Reviews and submits completed paperwork for background checks.  Maintains office files and records.  Provides required information to requesting agencies that include but are not limited to Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA.  Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner.  Conducts research of records and follows up in order to resolve discrepancies and problems.  Notifies supervisor of any discrepancies and informs supervisor of any issues/problems that cannot be resolved.

 

Liaison with Families and Programs

Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.  Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements.  Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.  Performs assigned resource and referral duties and assists in maintaining current waiting list.

 

Fees and Supplies

Collects fees and charges and records payments in accordance with proper procedures.  Notifies supervisor of all delinquent payments.  Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.  Responsible for monitoring all supplies and resources.  Notifies supervisor of items that need to be ordered.

 

Additional Responsibilities

Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.  Performs other duties as assigned.

 

KNOWLEDGE REQUIRED:

Knowledge of administrative support functions.  Knowledge of general office automation software, practices and procedures in order to accomplish various work assignments.  Knowledge of military CDC, CDH, SAC, YP, R&R and the USDA Food Programs.  Ability to maintain a computerized database.  Working knowledge of computer keyboard and Child and Youth Management Systems (CYMS) or equivalent database system.  Ability to maintain accurate reports and records and military style documents.  Ability to communicate effectively in English, both verbally and in writing.  Skill in cash handling required.

 

Preferred Qualifications Or Competencies:

2 years of administrative experience.

 

Conditions of Employment:

Position is subject to special inoculation and immunization requirements as a condition of employment for working with children.  Employee is required to obtain appropriate immunization against communicable diseases in accordance with recommendations from the Advisory Committee on Immunization Practices (ACIP), which includes the influenza vaccine.  Must pass a pre-employment physical, provide evidence of immunization and be free from communicable disease.  Satisfactorily complete all background checks in accordance with PL-101-647 to include National Agency Check with Written Inquiries (NACI). Must satisfactorily obtain or complete required training certificates and maintain certifications or credentials required by federal, state or National Accreditation institutions utilized as part of DoD’s Child and Youth Programs.

 

HOW TO APPLY:

 

IMPORTANT NOTICE:  Effective 1 January 1995, federal agencies may no longer require a SF-171 Application for Federal Employment.  Instead, applicants may apply for most jobs with a resume, NAF application, or OF612.  Please ensure that your application/resume contains all the information requested in the vacancy announcement.  If your resume or application does not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job.

 

Send application packages to:

Morale, Welfare and Recreation Department

400 Russell Avenue, Bldg 261

New Orleans, LA  70143-5012

Attn:  Shelly Vicknair or Mindy Ussery

Phone:  (504) 678-3231

DSN: 678-3231

FAX: (504) 678-9866

 

Or Email to:  CNISENORL-N92-PERSONNEL@us.navy.mil       

 

*****DUE TO THE HIGH VOLUME OF APPLICATIONS RECEIVED, NOTIFICATION OF NON-SELECTION WILL NOT BE COMMUNICATED UNLESS AN INTERVIEW HAS BEEN CONDUCTED****

 

Spouses of active duty military members of the Armed Forces may receive preference in hiring under this announcement if they are among the best qualified and are within reach of selection. Please clearly identify in your application of spouse or veterans preference and submit the appropriate documentation (DD 214 or PCS Orders along with dependency page).

 

Applications/resumes must meet all legal, regulatory, eligibility and minimum qualification requirements as of the closing date.  Applications/resumes received after the closing date will not be considered.  Management reserves the right to cancel vacancy announcements at any time during the recruitment process subject to DOD priority list, and other priority consideration lists.

 

Some positions have special requirements.  In these cases selection is tentative pending satisfactory completion of these requirements.  Applicants may be required to provide proof of education, etc.  All selections are contingent upon the obtaining satisfactory employment reference checks.

 

We are an E-Verify participant.

 

Employment subject to successful National Agency Background Check. 

 

As a condition of employment, the selectee will be required to participate in the Direct Deposit/Electronic Fund Transfer within the first 30 days of employment.

 

Occupants of this position must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct.

 

The Department of Navy is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, sexual orientation, or any other non-merit factor.